EMPLOYMENT ELIGIBILITY VERIFICATION TOOL USER GUIDE
Human Resources Central provides a central location for access to the
University's web-based Human Resources computer systems. These systems include
RecruitmentWeb, EPAWeb, EEV Tool, and the HR Data Warehouse. Human Resources Central also
includes links that help you keep track of your inbox actions, set user options
such as inbox behaviors, and review your roles within your department.
To access the EPAWeb User Guide Table of Contents, click
here.
For general information on screen navigation, buttons, and features
of EPAWeb, click here.
To access the RecruitmentWeb User Guide Table of Contents, click
here.
For general information on screen navigation, buttons, and features
of RecruitmentWeb, click
here.
To access the Employment Eligibility Verification Tool User Guide Table of Contents, click
here.
For general information on screen navigation, buttons, and features of the EEV Tool, click here.
Human Resources Central allows access to a great deal of confidential and protected
information under State of North Carolina law. To comply with these laws and
to protect our employee’s information from unauthorized access and identify
theft, we have taken extra steps to secure physical access to Human Resources
Central. Access to the system is blocked from workstations that are not physically
connected to the UNC-Chapel Hill campus network or wireless devices including
wireless equipped laptops, whether on- or off-campus. You must use a workstation
that is physically connected to the campus network (e.g., connected by wire
to a network jack on your office wall) to access Human Resources Central. Access
from off-campus locations or personal residences, directly or via a connection
to an on-campus workstation, is strictly prohibited except under highly unusual
circumstances and then only with special approvals. Any requests for special
arrangements should be directed to the Director of HRIS Support. Special requests
for at-home access must be made under the signature of the senior administrative
official of the School, College, or Division from which the request is made
(e.g. Dean, Assistant Dean for Administration, Associate Vice Chancellor, etc.).
Campus units/departments with off-campus University owned or leased space that
is not directly connected to the campus network are permitted access and special
technical arrangements can be made by contacting the Director of HRIS Support.
*Attempts to access Human Resources Central from any off-campus location, except
in the circumstances described above, will be considered a violation of University
policy and may result in a suspension of all Human Resources Central access
privileges and appropriate disciplinary action. Please address any questions
regarding this policy to the Director, HRIS Support Department.*
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- Click https://s4.its.unc.edu/hrweb/
- Type your ONYEN and ONYEN password.
- You can ask this page to remember your ONYEN by clicking
in the check box
. If you do this, the next time you go to this page, the ONYEN field should
be defaulted to your ONYEN.
- If you forgot your ONYEN password, instructions on how to reset your
password can be found by clicking Forgot
ONYEN Password?
- Please note any Announcements that are showing on the form. This area
is used by HR to communicate important information about supported systems
such as special processing deadlines, system outages, etc.
- For assistance with the Human Resources Central application, contact
962-HELP or click
here to submit a web-based request for assistance to the HRIS Help
Desk.
- Click
.
- Next screen displayed depends on your access rights. Most users will go
to the Human Resources Central Main Desktop.
- Click appropriate button to access desired system or tool.
 |
Screen that shows EPAWeb and/or
RecruitmentWeb actions that are in approval routing, have been paused
or retracted, or waiting some other type of action. This form also lists
notifications that were sent to user from these two systems. |
 |
System used for processing personnel
actions for employees who are exempt from the State Personnel Act (EPA). |
 |
HR use only. |
 |
System used for automating the
job candidate review, referral and selection process. |
 |
Tool used to extract employee
and personnel funding information and place that information in a customizable
report format. |
 |
Tool used to set inbox behaviors
and view your roles within your department. |
 |
HR use only. |
 |
Tool used to report I-9 info for new employees hired on or after 01/01/2007. required in addition to the existing I-9 verification process. |
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The HR Inbox is a storage area for actions that are awaiting approval or action,
actions that are paused, retracted, or have been disapproved, and FYI notifications.
Most EPAWeb, RecruitmentWeb and EEV Tool users will use the HR Inbox frequently to:
- Review actions awaiting approval
- Continue working or delete a previously paused action
- Edit, resubmit, or delete retracted actions
- Edit, resubmit, or delete disapproved actions
- Review and/or delete FYI notifications
- Click
from the Human Resources Central Main Desktop or
from
the menu bar of any page displayed in EPAWeb, RecruitmentWeb or the EEV Tool.
Actions awaiting approval can be found
in the 
section of the HR Inbox. These actions will have a Status of 'Awaiting'.
To review the action click the date in the Received column.
Actions that have been paused can be found in the 
section of the HR Inbox. These actions will have a Status of 'Paused'. To
continue working a paused action, click the date in the Received column.
To delete a paused action, click the check box at the beginning of the line
that shows the paused action, then click 
.
To delete all actions in the section, click the check box at the beginning
of the column header line (this will select all actions in the section),
then click .
Actions that have been retracted can be found in the
section of the HR Inbox. These actions will have a Status of 'Retracted'.
To edit/resubmit a retracted action, click the date in the Received column.
To delete a retracted action, click the check box at the beginning of the
line that shows the retracted action, then click .
To delete all actions in the section, click the check box at the beginning
of the column header line (this will select all actions in the section),
then click .
Actions that have been disapproved can be found in the
section of the HR Inbox. These actions will have a Status of 'Disapproved'.
To edit/resubmit a disapproved action, click the date in the Received column.
To delete a disapproved action, click the check box at the beginning of
the line that shows the disapproved action, then click .
To delete all actions in the section, click the check box at the beginning
of the column header line (this will select all actions in the section),
then click .
FYI notifications are sent to a user's inbox when that user
is setup in approval/notification routing to receive FYI notifications.
FYI notifications are also sent to all approvers that have approved an action
if that action was disapproved at a higher level. These notifications will
also be sent to the initiator of an action whenever the action status has
changed (example being when an action goes from in progress to approved).
To review an FYI notification, click the date in the Received column. To
delete an FYI notification, click the check box at the beginning of the
line that shows the FYI notification, then click .
To delete all FYI notifications in the 
section of the HR Inbox, click the check box at the beginning of the column
header line (this will select all notifications in the section), then click
. Human
Resources Central users can also setup their User Options
where FYI notifications will automatically be deleted from the Inbox at
specified time intervals.
*Note: FYI notifications in the EEV tool are always instructions from the EEV Coordinators requiring action.
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User options allows a user to set inbox behaviors and view their roles within
their department.
- Click
from the Human Resources Central Main Desktop or User Options from the
menu.
The HR Inbox will store actions from EPAWeb, RecruitmentWeb and the EEV Tool.
The Inbox Filter is used to set the type of actions that will be viewable/workable
from the inbox for a particular user. This feature can be useful for departments
that have users that work with one of these systems but not the other and
only need to see actions pertaining to the system they work with. The default
setting for this feature is 'All', meaning actions from all three systems will
be viewable.
Set this to 'Yes' if you prefer a nightly reminder email to check
your inbox. The default setting for this feature is 'No'.
Set this to either 30, 60, or 90 days if you want FYI notifications
to be automatically deleted from your inbox for any one of these time intervals.
The default setting for this feature is 'Never', meaning this feature is
turned off and any deletions from your inbox will need to be done manually.
Clicking here will allow you to view your roles in EPAWeb.
Clicking here will allow you to view your roles in SPA RecruitmentWeb.
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To access help information, click on the Help link in the top right-hand corner
of any page you are on in EPAWeb or RecruitmentWeb. The link will open the system
specific User Guide at the point that covers what you were working on when the
help link was clicked.
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There are two ways to seek assistance from HRIS Support. You can submit an
on-line Help Ticket by clicking
here and selecting 'EPAWeb Support' or 'RecruitmentWeb Support' as the 'Type
of Help Needed' or call the ITRC Helpdesk (962-4357) and request EPAWeb Support
or RecruitmentWeb Support.
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