For general information on screen navigation, buttons, and features, click here.

To access the Employment Eligibility Verification Tool User Guide Table of Contents, click here.

Description

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Accessing the Create EEV Action Screen

You can access the Create EEV Action Screen by clicking from Human Resources Central. If you do not have on your list of Human Resources Central applications refer to the Requesting and Terminating System Access section of this User Guide for instructions on gaining access to the EEV Tool. The Create EEV Action Screen can also be accessed within the EEV Tool by hovering the mouse cursor over and then clicking .

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Screen Sections

The Create EEV Action Screen contains two distinct sections:

Name	Description	Format
First Day at Work	The day the employee reported or will report to work for the first time, or, if the employee will begin work off site, the day the employee begins work.	MM/DD/YYYY   (ex. 01/31/2005 )
Name, Last	Enter the employee's legal last name as it appears on the Social Security Card. If the name includes Jr., Sr., III, etc., it should be included in the last name field with NO punctuation marks.	*Must be an alpha value with no punctuation unless the name is hyphenated. Examples:     Smith III, Jones Jr, Mason-Graham, O Shea
First	Enter the employee's legal first name. No nicknames allowed	Must be an alpha value with no punctuation
Middle	Enter the employee's legal middle name or initial.	Must be an alpha value with no punctuation
Maiden Name	Enter name before marriage if applicable	Must be an alpha value with no punctuation
Birthdate	Enter the employee's date of birth. No future dates	MM/DD/YYYY (ex. 01/31/2005 )
SSN	Number applied for and assigned through the Social Security Administration. If the federal government has assigned an SSN, the employee must provide it or we cannot hire them. If the federal government has not yet assigned an SSN, leave this field blank and type the text "SSN pending" in the Comments field. The employee must apply for an SSN as soon as possible; if they are a non-resident alien they should check with the International Center <http://oisss.unc.edu/> first. For more information, see the section Obtaining Social Security Numbers in the I-9 and Basic Pilot Compliance Manual, click here: <http://hr.unc.edu/specialprograms/basicpilot/I-9andBasicPilotCompliance.pdf> or click here: <http://oisss.unc.edu/students/social_security.html>.             When an SSN is pending, Payroll or the International Center assigns an ID that serves in the capacity of the social security number when processing a New Employment action. This temporary ID is used for that purpose only. NEVER enter it on the EEV tool.	123456789
Department	A four digit number for departments, centers, professional schools and any other academic units to which a specific dept number has been assigned.	1234
Citizenship	Employment Eligibility Verification," Form I-9, must be attached to the EPAWeb PIF for each new employee.	C = Citizen R = Resident Alien N = Non-Resident Alien
Alien Reg Number	Number assigned when permanent residence is received. Begins with A-______	A1234567890
Work Authorization Expiration Date	Required if not US Citizen Must be a valid date – future, current, or past	MM/DD/YYYY (ex. 01/31/2005 )
SPA/EPA Fac/EPA Non-Fac	Designates whether the employee is subject to the State Personnel Act (SPA) or exempt from the State Personnel Act (EPA) and whether the employee is Faculty (EPA Fac) or Non-Faculty (EPA Non-Fac)	S = SPA F = EPA Faculty N = EPA Non-Faculty
Perm/Temp/Student	Designates whether the employee is permanent, temporary, or a student.	P = Permanent T = Temporary S = Student
Comments

UNC's LIST OF ACCEPTABLE DOCUMENTS

	LIST A			LIST B			LIST C
	Documents that Establish Both Identity and Employment Eligibility	OR		Documents that Establish Identity	AND		Documents that Establish Employment Eligibility
1.	U.S. Passport (unexpired or expired)		1.	Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address		1.	U.S. social security card issued by the Social Security Administration (other than a card stating it is not valid for employment)
2.	Unexpired foreign passport, with I-551 stamp or attached Form I-94 indicating unexpired employment authorization		2.	ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address		2.	Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)
3.	Permanent Resident Card or Alien Registration Receipt Card with photograph (Form I-551)		3.	School ID card with a photograph		3.	Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
4.	Unexpired Temporary Resident Card (Form I-688)		4.	U.S. Military card or draft record		4.	Native American tribal document
5.	Unexpired Employment Authorization Card (Form I-688A)		5.	Military dependent's ID card		5.	U.S. Citizen ID Card (Form I-197)
6.	Unexpired Employment Authorization Document issued by DHS that contains a photograph (Form I-688B)		6.	U.S. Coast Guard Merchant Mariner Card		6.	ID Card for use of Resident Citizen in the United States (Form I-179)
7.	Employment Authorization Document (Form I-766)		7.	Native American tribal document		7.	Unexpired employment authorization document issued by DHS (other than those listed under List A)
			8.	Driver's license issued by a Canadian government authority

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Buttons

	The current action is paused in your inbox under the Paused, Retracted, and Disapproved section. The action will retain all data entered before it was paused. For more information on the Inbox click here.
	The current action is canceled. No data saved.
	Clears all of the data that you have entered. Form is re-displayed for further processing.
	Sends action to Office of Human Resources/Workforce Planning & Compensation Division for entry into the U.S. Department of Homeland Security's Basic Pilot Program.
	Searches the EEV Tool database for records that match criteria entered on the EEV Search screen.

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