Maintain Employee Competency Assessment

The purpose of this workflow is to record an SPA permanent employee's overall competency assessment. It is not designed to replace the paper form as it is the document of record for the employee's signature.

Employee Competency Assessments (ECAs) must be completed and signed within ninety (90) days of any new hires/agency transfers, voluntary transfers, branch/role changes, or position competency changes. Employee Competency Assessment forms shall be retained in the departments personnel files; however, departments are also responsible for entering and maintaining that information in HRIS.

Accessing the Maintain Employee Competency Assessment Workflow

Double click on the Probation, Performance Management and Employee Competency Assessment Container.

Intiating the Maintain Employee Competency Assessment Workflow

Double click on the Maintain Employee Competency Assessment icon.

Identifying Employee

1. Double click on Active SPA Perm Employees by Dept. browser.
1. Double click on Department Name.
2. Drill down and Select applicable employee from list of names available.
3. Drag and drop up to the Person ID field.
4. Click OK.

Setting Event/Effective Date

1. Type Event/Effective date (MM/DD/YYYY). The date entered here should be the date that the paperwork was signed.
2. Click OK.

Completing the Maintain Employee Competency Assessment Form

1. Choose an Employee Competency Assessment Rating from the drop down list.
    
Developing: Required position competency is not yet fully applied by the employee at the level defined by the manager as necessary to meet stated business needs. The employee may be lacking in some elements of the required position competency.

Applied: Required position competency is often demonstrated by the employee at the level defined by the manager as necessary to meet stated business needs.

Broadly Demonstrated: Required position competency is consistently demonstrated by the employee at, and occasionally above, the level defined by the manager as necessary to meet or exceed stated business needs.

2. Type Comments.

From the File menu, select Save.

Note: If you need to view the ECA history, please do so by clicking on the ECA History Form located just to the right of the Maintain Employee Competency Assessment workfow.

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