Selected Person Screen
For general information on screen navigation, buttons, and features, click here.
To access the EPAWeb User Guide Table of Contents, click here.
The selected person screen is accessible through a select person search. This page must be displayed for the system to find and update the correct personnel record when processing an action for a current employee. This page cannot be displayed for a new employee that hasn't been hired in EPAWeb or someone you do not have access to view. The selected person screen is divided into seven sections that show the selected employee's record as it currently stands in the payroll system. The sections included on the selected person screen are shown below.
Header
The header section shows that you are working in the EPAWeb Personnel Action System and currently viewing the EPA Selected Person screen. The header also includes links to EPA forms and policy guidelines as well as links to online help and Remedy. The menu bar which is used to navigate throughout the system is also found in the header section.
Selected Person Data
The selected person data section shows basic information about the person you selected such as name, id numbers, primary rank title, working title and base department. The section also has links to the person's actions in progress, PIF and action history (see Choosing your action type to edit data in this section).
Security Feature that aids in the efforts to protect individual’s information. The lock feature is displayed beside the last 4 digits of the social security number. In some circumstances it is necessary for department users to know the entire social security number. By clicking on the lock the user is prompted to input their ONYEN & password which is tied to the user’s access and security profile. Once verified by the system, the information will be “unlocked” to reveal the full social security number. For more information on other system security features, click here.
Demographic Data
The demographic data section shows the person's current data relevant to the person themselves. This data generally does not change as their appointment changes (see Choosing your action type to edit data in this section).
Appointment Data
The appointment data section shows the data related to the person’s current position/appointment (see Choosing your action type to edit data in this section).
Leave of Absence
The leave of absence section shows the selected person's leave of absence history. Data found in this section cannot be edited. Any new leave of absences will be added to this section.
Ranks
The ranks section shows the selected person's current ranks (see Choosing your action type to edit data in this section). To view the selected person's rank history in another window, click
.
Salary & Source Information
The salary & source information section shows the selected person's current base salary, supplemental salary, total salary, FTE, and the current salary sources (see Choosing your action type to edit data in this section).
Actions in approval routing or actions that have been approved (including payroll approval) but waiting to be processed by Payroll are considered actions in progress. Data updates in EPAWeb as a result of a personnel action, are not posted to EPAWeb until the action is processed by Payroll. Actions that have been processed by Payroll can be found in action history.
The number shown in parenthesis is the number of actions in progress for the selected person.
1 Click
to review actions in progress for the selected person.
2 Click corresponding action serial number to review a specific action in progress.
A selected persons record, as it currently stands in payroll can be viewed in EPAWeb using the Personal Information Form (PIF).
1 Click
to review the PIF for the selected person. The PIF will open in another window as shown below:
2 Select Print from the File menu to print the PIF.
Actions that have been processed by Payroll will have a status of 'Completed' and will show in a selected person's action history. Actions that have been approved by Payroll but not yet processed by Payroll will show in actions in progress with a status of 'Approved'. Data updates in EPAWeb as a result of a personnel action, are not posted to EPAWeb until the action is processed by Payroll.
1 Click
to review a selected person's action history.
2 Click the corresponding action serial number to review a specific historical action.
Once the selected person screen is displayed you can begin processing an action for the employee.
1 Hover your mouse over
and a list of actions will be displayed in a drop down menu as shown below:
Actions that have a
to the right of the action name have more selections that can be viewed by hovering your mouse over the action name.
2 Click the action you want to process for the selected employee.