Secondary Appointments

This action is used to add or remove the following types of secondary appointments:

·      Administrative

·      Faculty

·      Non-Faculty

·      Adjunct

·      Joint  

For general information on screen navigation, buttons, and features, click here.

To access the EPAWeb User Guide Table of Contents, click here.

• Screen shot and field descriptions
• Routing Rules

Screen shot and field descriptions

Field Name	Description	Format
Effective Date	Date that the action is to occur in the payroll system.	MM/DD/YYYY (ex. 01/31/2005)
Rank Code	Can have multiple entries for the rank – there must be a corresponding Dept # field for each rank.	01 - 07 09 - 28 30 50 - 55
Modifier Code	A descriptive term used in conjunction with the rank title that better reflects the true title and work performed by the person that holds a specific appointment. Examples of rank modifiers include: Acting/Interim               Distinguished Adjunct                           Distinguished Term Assistant                         Not Applicable Assistant To                   Other Associate                        Research Clinical An example of a rank with a rank modifier would be: Clinical Professor.	A 0 - 9
Dept	Four digit number for Department where particular rank is held.	1234
Rank Title	The rank title is derived from the rank and modifier code that are indicated in those fields.	Display only
Begin Date	The date that the person was officially appointed to new rank.	MM/DD/YYYY (ex. 01/01/2005)
Scheduled End Date	The scheduled end date for this rank.	MM/DD/YYYY (ex. 01/01/2005)
Actual End Date	Last actual date of appointment. (only indicated when actually ending a specific rank)	MM/DD/YYYY (ex. 01/01/2005)
Primary Indicator	Indicates Primary Rank for Employee.  Only one rank may be set as “Y” for yes.  All other ranks must be “N” for no.   If an employee holds a Senior Administrator appointment, it is considered their primary appointment.  Senior Administrators include the Chancellor, Provost, Deans and some Administrative Directors.	Y = Yes N = No
Fac Prim Indicator	Denotes primary faculty rank.  Only one rank may be set as “Y” for yes.  All other ranks must be “N” for no.	Y = Yes N = No
Non Fac Indicator	This field should only be indicated for appointments to Non Faculty positions. The non faculty indicator is determined based on the type of position that was approved when established and should be found on the position approval letter. For definitions of EPA Non Faculty types, click here.	1 = Research 2 = Instructional 3 = Senior Admin Tier I 4 = Senior Admin Tier II
Base Rate	The annual base salary for the person (not annualized) This value should be equal to the total of the base rates entered for each source	123456
Supp Rate	Administrative and Other Term Supplements	123456
Total Salary	Display only – Base Rate plus Supplemental Rate – Display only	Display only
FTE	Full-Time Equivalent is the percent of time employed: full-time = 100%, one-third time = 33%, two-thirds time = 67% Do not enter fractional percents (two-thirds equals 67%, not 66.7%). If the appointee is coded as a UNC-CH student (Rank 20-26) fte is zero. If the appointee is Rank 27 or 28 and is eligible for health insurance the FTE has to be 1. FT/PT field is defaulted based on the FTE (FTE = 1.00 then FT, otherwise PT)	1.0 0.5 0.25
Annualized Salary	Display only – Base Rate/FTE. For part-time employee, this will show what annual salary would be if employee was full time.	Display only
Del	If checked, this will delete salary source line.
FRS Acct/Object CD	FRS Account A 6-digit number to which revenue/expenses are assigned & the Four-digit object code revenue or expense category identifier.	X-XXXXX-XXXX 0123456789
C/S	Cost Share - A 5 digit FRS account number that is used to share the funding with a Contracts and Grants account.	12345
Dist Amt	The amount of the annual base salary that is funded by this source.	123456
Supp Dist Amt	The amount of the annual supplemental salary that is funded by this source.	123456
Acct Exp Date	The end date retrieved from FRS for the specific account. June 30, YYYY is assumed for all state funds.	Display only - MM/DD/YYYY
Scheduled Source End Date	This date field is provided for departments to indicate the date for sources that they plan to end at a specific time.  These dates will eventually be used to calculate encumbrances on the accounts once that functionality is available in EPAWeb.	MM/DD/YYYY (ex. 01/01/2005)
BD	Budget Code - Retrieved from FRS based on the 6 digit account number.	FRS–lookup based on acct ID
PUR	x-XXX-xxxx is the three-digit series after the budget code. It identifies the broad University purpose to which a transaction relates. The Office of State Budget and/or the University designates purpose codes that apply uniformly to state, trust, and contract and grant funds. See the Accounting Services section of the Business Manual for a complete listing of General Purpose Code definitions. http://www.ais.unc.edu/busman/act/actapp1.html	FRS–lookup based on acct ID
Dept	The last four-digit series of numbers attribute segment of the account number identifying the activity of the department or the departmental cost center. A department number is used for all funds in the FRS system.	FRS–lookup based on acct ID
Cost Code	Used with InDepth. User defined codes utilized at the funding level to identify and to further classify expenses to the cost centers associated with a particular expenditure.	Must be alpha and/or numeric
Sub Acct	Used with InDepth. InDepth internal accounts that are related or tied to a specific legacy account.	123
Sub CD	Used with InDepth. These subcodes are used to create individualized "extensions" for existing legacy subcodes to further itemize charges to a specific subcode.	12345
Dist FTE	Distributed FTE - This is a calculated field; defaults to the account % times the Employee FTE.	12
Acct %	This is a calculated field; the total of all fund source distribution lines must equal 100%. If only one line of fund source distribution, this will be 100%. Calculate the % based on the Total Salary	Display only
Document Attach	Allows user to attach documents to EPAWeb actions. Click here for help with this feature.	Display only
Comments	open field for justifications	Free form entry

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Routing Rules

Approval/notification routing for actions prepared in the EPAWeb Personnel Action System is determined by:

·      What type of EPA appointment the employee has.

·      What type of action is prepared.

·      Which department initiates the action (for employees with joint appointments).

·      How routing is setup for the department(s) involved.

For more detailed information on approval/notification routing, click here.

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