Field Name Description Format Effective Date Date that the action is to occur in the payroll system. MM/DD/YYYY (ex. 01/31/2005) Employee Status Employee status on payroll.
A - Active
O - On Leave
P - Phased Retired
R - Retired
C - Retired (Contract)
T - TerminatedLeave Type History - Display only Begin Date History - Display only Estimated End Date History - Display only Return Effective Date History - display only Leave Base Rate History - display only Base Rate The annual base salary for the person (not annualized)
This value should be equal to the total of the base rates entered for each source123456
No commas or $
Supp Rate Administrative and Other Term Supplements such as Chair/Assistant Chair stipends, advisor stipends or Dean stipends. 123456
No commas or $
Total Salary Display only – Base Rate plus Supplemental Rate – Display only Display only FTE Full-Time Equivalent is the percent of time employed: full-time = 100%, one-third time = 33%, two-thirds time = 67% Do not enter fractional percents (two-thirds equals 67%, not 66.7%). If the appointee is coded as a UNC-CH student (Rank 20-26) fte is zero. If the appointee is Rank 27 or 28 and is eligible for health insurance the FTE has to be 1. FT/PT field is defaulted based on the FTE (FTE = 1.00 then FT, otherwise PT) 1.0
0.5
0.25Annualized Salary Display only – Base Rate/FTE. For part-time employee, this will show what annual salary would be if employee was full time. Display only Del If checked, this will delete salary source line.
FRS Acct/Object CD FRS Account
A 6-digit number to which revenue/expenses are assigned & the Four-digit object code revenue or expense category identifier. Click here for object code rules.XXXXXXXXXX entered without dashes
Ex. 2123451112C/S Cost Share - A 5 digit FRS account number that is used to share the funding with a Contracts and Grants account. 12345 Dist Amt The amount of the annual base salary that is funded by this source. 123456
No commas or $
Supp Dist Amt The amount of the annual supplemental salary that is funded by this source. 123456
No commas or $
Acct Exp Date The end date is not entered by the user; it is retrieved from FRS for the specific account. The end date is null for all state funds. Display only - MM/DD/YYYY Scheduled Source End Date This date field is provided for departments to indicate the date for sources that they plan to end at a specific time. These dates will eventually be used to calculate encumbrances on the accounts once that functionality is available in EPAWeb. MM/DD/YYYY (ex. 01/01/2005) BD Budget Code - Retrieved from FRS based on the 6 digit account number. FRS–lookup based on acct ID
Display only
PUR x-XXX-xxxx is the three-digit series after the budget code. It identifies the broad University purpose to which a transaction relates. The Office of State Budget and/or the University designates purpose codes that apply uniformly to state, trust, and contract and grant funds.
See the Accounting Services section of the Business Manual for a complete listing of General Purpose Code definitions.
http://www.ais.unc.edu/busman/act/actapp1.html
FRS–lookup based on acct ID
Display only
Dept The last four-digit series of numbers attribute segment of the account number identifying the activity of the department or the departmental cost center. A department number is used for all funds in the FRS system. FRS–lookup based on acct ID
Display only
Cost Code Used with InDepth. User defined codes utilized at the funding level to identify and to further classify expenses to the cost centers associated with a particular expenditure. Must be alpha and/or numeric Sub Acct Used with InDepth. InDepth internal accounts that are related or tied to a specific legacy account. 123 Sub CD Used with InDepth. These subcodes are used to create individualized "extensions" for existing legacy subcodes to further itemize charges to a specific subcode.
12345 Dist FTE Distributed FTE - This is a calculated field; defaults to the account % times the Employee FTE.
12 Acct % This is a calculated field; the total of all fund source distribution lines must equal 100%. If only one line of fund source distribution, this will be 100%.
Calculate the % based on the Total SalaryDisplay only Document Attach Allows user to attach documents to EPAWeb actions. Click here for help with this feature. Display only
