|
Field Name |
Explanation |
|
Appointment Data Change |
This action is used to update or correct the following appointment
data for any EPA classified employee: Working title
Base Dept.
Check Dept.
Visiting status
This action is not used to update or correct Rank Code information.
Please use the Rank Change action to accomplish this type of change. |
|
Re-Appointment
|
This action is used for both Faculty and Non-Faculty that
are being rehired or reinstated. The individual must have been on
the University payroll during the current calendar year with no gap
in service to use this action code. If there is a break in service,
a New Employment action must be completed to put that person back
on payroll. A reappointment
generally indicates a new contract letter will be generated.
Examples of reappointment actions would be reappoint as an
Assistant Professor after initial probationary appointment, EPA Non
Faculty or Fixed term Faculty appointments when the previous appointment
end date is approaching.
This action is not used for Students. Please use the Student
Re-appointment action to accomplish a rehire or reinstatement for
this type of employee. The rule of being on payroll during the current
calendar year with no break in service also applies to the student
employees. |
|
Secondary Appointments
|
This action is used to add or remove the
following types of secondary appointments*:
Administrative
Faculty
Non-Faculty
Adjunct
Joint
* The appointment can be salaried or non-salaried
** May also need to prepare an appointment data
change if the working title is affected by the addition or removal
of a secondary appointment. |
|
Student Re-appointment
|
This action is used for Students that are
being rehired or reinstated. The individual must have been on the
University payroll during the current calendar year with no gap in
service to use this action code. If there is a break in service, a
New Employment action must be completed to put that person back on
payroll. |
|
Demographic Change
|
This action is used to update or correct
the following demographic data about the person:
Name
DOB (date of birth)
Citizenship
Gender
Alien Registration
#
Visa Contingency
Date
Transfer from other
State Agency Indicator
Please use the SSN Change action to update or correct the social security
number.
In order for the PID record to be correct for this employee, you must contact the PID office to make them aware of this change. The demographic change that was just processed will only update EPAWeb, Payroll and the campus directory. |
|
Department Transfer
|
This action is used to move person and position
to another department with no change in salary.
If the salary is also changing, please use the Job Change action to
accomplish this change. |
|
End of Employment
|
This action is used when a person is separating
from UNC-Chapel Hill employment. Reasons for separation include:
Deceased
End of Appointment
Not Reappointed
Resign to accept
other UNC-CH employment
Resign-did not return
Retired
Retired-Emeritus
Retired-Phased
Retired-Return Part
Time
Termination due to
Funding Contingency
Other
This action is also where the leave balances at the time of separation
are recorded for all types of EPA employees that earn leave. |
|
Extension
|
This action is to be used in the following manner:
For EPA-Non Faculty employees to extend their current appointment
for a time frame of less than one year.
OR
For Tenure Track Faculty employees to extend the tenure clock.
This action is not to be used for Student employees. Any extensions
of their appointments are accomplished by processing the Student Re-appointment
action. |
|
Job Change |
This action is used to move a person from
one position to another position where the rank data, appointment
data, salary and the salary source distribution may be changing. This
does not include Faculty promotions. Below are some examples of activity
that would be processed under this action type:
Faculty or Fixed
Term Faculty to EPA Non-Faculty
EPA Non-Faculty to
Fixed Term Faculty
Student to EPA Position
Student to another
type of Student position
Add or remove Distinguished Professorships |
|
Leave
|
This action is used to place a person on
leave of absence which includes the following types of leave:
Department Specific
Military Leave
Off Campus Assignments
Other
Personal
Professional/Educational |
|
Return From Leave
|
This action is used to reinstate, modify
or extend the leave of an individual currently on leave of absence. |
|
Lump Sum Payment-Appointing
Department
|
This action is used to pay a lump sum one
time payment to an EPA individual who is already on the payroll for
the following activity that is performed within the base department
of the employee:
Additional Duties
Administrative Duties
Clinical Faculty
Pay
Other
Overload
Summer Salary
Summer School |
|
Lump Sum Payment-External
Department
|
| Same
as above, but duties and funding are done for department other
than base department. |
|
|
New Employment
|
This action is used to put a person on the
payroll that has not worked here previously or that has worked on
campus in a previous position and is reinstating with a break in the
service period. This action should also be used in the following
circumstances:
- Individual
is changing from biweekly payroll to monthly payroll or vice versa.
- Individual
is changing from non salaried to salaried or vice versa.
|
|
Promotion |
This action is used only for Faculty members
that are moving up in rank. |
|
Rank Correction
|
This action is used for corrections to the rank titles, modifier
codes,
rank dates or effective dates for a specific rank.
OR
Change to Student rank as long as object code is not affected.
If rank change affects the object code for the student, the
job change action must be used to accomplish the change.
If the tenure status is affected by this change, user should also do appointment data change to correct tenure status |
|
Salary Distribution
|
| This
action is used to update, modify or delete the following data:
Salary Distribution
Salary Sources
Source Position
numbers
Source End
dates |
|
|
SSN Change
|
| This
action is used to correct or update an individual’s social
security number.
In order for the PID record to be correct for this employee, you must contact the PID office to make them aware of this change. The SSN change that was just processed will only update EPAWeb, Payroll and the campus directory. |
|
|
Salary FTE Change
|
| This
action is used to increase or decrease an individual’s
base rate, FTE and sources to accommodate the change in salary. |
|