Field Name Description Format Effective Date Date that the action is to occur in the payroll system. Should be same as Period End Date MM/DD/YYYY (ex. 01/31/2005) Amount Total amount to be paid 123456 Type of Payment Reason for pay Choose from drop-down menu Period Start Date First date service was performed for this payment MM/DD/YYYY (ex. 01/01/2005) Period End Date Last date service was performed should be the same as effective date MM/DD/YYYY (ex. 01/01/2005) Justification include pay rate or flat fee; service performed or type a award ; if other is selected for type of payment please define here Free form entry FRS Acct/Object CD FRS Account
A 6-digit number to which revenue/expenses are assigned & the Four-digit object code revenue or expense category identifier. Click here for object code rules.XXXXXXXXXX entered without dashes
Ex. 2123451112C/S Cost Share - A 5 digit FRS account number that is used to share the funding with a Contracts and Grants account. 12345 Dist Amt The amount of the lump sum payment that is funded by this source. 123456
No commas or $
Acct Exp Date The end date is not entered by the user; it is retrieved from FRS for the specific account. The end date is null for all state funds. Display only - MM/DD/YYYY Scheduled Source End Date This date field is provided for departments to indicate the date for sources that they plan to end at a specific time. These dates will eventually be used to calculate encumbrances on the accounts once that functionality is available in EPAWeb. MM/DD/YYYY (ex. 01/01/2005) BD Budget Code - Retrieved from FRS based on the 6 digit account number. FRS–lookup based on acct ID
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PUR x-XXX-xxxx is the three-digit series after the budget code. It identifies the broad University purpose to which a transaction relates. The Office of State Budget and/or the University designates purpose codes that apply uniformly to state, trust, and contract and grant funds.
See the Accounting Services section of the Business Manual for a complete listing of General Purpose Code definitions.
http://www.ais.unc.edu/busman/act/actapp1.html
FRS–lookup based on acct ID
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Dept The last four-digit series of numbers attribute segment of the account number identifying the activity of the department or the departmental cost center. A department number is used for all funds in the FRS system. FRS–lookup based on acct ID
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Cost Code Used with InDepth. User defined codes utilized at the funding level to identify and to further classify expenses to the cost centers associated with a particular expenditure. Must be alpha and/or numeric Sub Acct Used with InDepth. InDepth internal accounts that are related or tied to a specific legacy account. 123 Sub CD Used with InDepth. These subcodes are used to create individualized "extensions" for existing legacy subcodes to further itemize charges to a specific subcode.
12345 Dist FTE Distributed FTE - This is a calculated field; defaults to the account % times the Employee FTE.
12 Acct % This is a calculated field; the total of all fund source distribution lines must equal 100%. If only one line of fund source distribution, this will be 100%.
Calculate the % based on the Total Salary
Display only Type of Payment History - Display only Amount History - Display only Period Start Date History - Display only Period End Date History - Display only Effective Date History - Display only Document Attach Allows user to attach documents to EPAWeb actions. Click here for help with this feature. Display only
