Overview
To view details on an existing EPA non-faculty position, process a modify position request, or use the Add Other Documents function, you must first search for and select the position of interest. To do this, navigate your mouse to the "Position Mgmt" title on the EPAWeb main menu bar. Selecting this title with your mouse will display the Position Management menu. Continuing to use your mouse, click on the "Select Position" option.
Entering Position Search Criteria
Once on the Select Position screen, you will use one of several of the search fields to locate the position you wish to work with. The available search fields are position #, Associated PID (which is the UNC PIDs of any employee hired into the subject position), the position base department number, and position status. After entering the desired search criteria, the "Search" button is selected and the EPAWeb System searches for all positions you are authorized to access meeting the criteria.
Position Search Results List
After initiating the position search, EPAWeb displays a list of positions meeting your search criteria. The search results list include the position #, Associated PID and employee name, Position Title, and the Position Department number and name. In the case of vacant positions, the Associated PID ane Employee Name columns will be blank reflecting the fact that no PID or employee names are presently associated with the position. For positions filled with multiple employees (e.g., position FTEs in excess of 1.0), a single PID and name is displayed. The additional associated employees can be viewed on the position details screen once the position of interest is selected.
To select a specific position to work with, click the Position # of the desired position. If you do not wish to select any of the displayed positions, click the Done button.
Position Details Screen
After selecting the position to work with from the Position Search Results list, the Position Details screen will be displayed. This list displays all of the current position attributes as last approved for the position. Note that if the selected position has position actions in progress but not yet approved, the position details screen will reflect the last approved position attributes and not those reflected in any in-progress actions.
Position Reference Information (Actions in Progress, Action History, Position Information Form)
At the very top right area of your screen below the EPAWeb menu bar are three links which provide ready access to important reference information regarding the currently selected position. These links are:
(1) Actions in Progress: If the selected position has any other actions in progress but not yet completed, a count of the number of such positions is indicated in () in orange. Clicking the "Actions in Progress" title will display a listing of any such actions, any of which can be individually selected for action details.
(2) Pos Form: This launches a pop-up window which provides the currently approved position attributes formatted specifically for printing. Use your web browsers normal print function (e.g., File | Print) to route the formatted document to your printer.
(3) Action History: Clicking this link with your mouse takes you to a list of all previouly approved actions associated with the selected position. From this list, you can select any individual action to review the action details.
Associated PID (Employee) Information
At the very bottom of the position information screen is a section titled "Associated PID Information." This section identifies any currently active employees who have been hired into the selected position in EPAWeb. Each primary EPA non-faculty rank (appointment) within the employee actions portion of EPAWeb requires a valid EPA position number. This allows the position management system to be aware of what employee(s) are currently associated with an EPA non-faculty position at any given time. Any displayed employee PIDs are hot links and when clicked with your mouse will automatically launch a separate browser window which will display the applicable selected employee record in EPAWeb. This permits you to seamlessly move back and forth betwen the employee and position management components of EPAWeb. This is useful when viewing a position record to drill down to associated employee details. Similar hotlinks are present in the employee portion of EPAWeb when an EPA position number is displayed.
In the lower right portion of this section is a button titled "PID History." Clicking this button will display a separate pop-up box that will permit you to see any previously associated employees for this position. These are employees who were once hired into this position but no longer are due to changing to another position or leaving employment with the University.
Printer View Button
The Printer View button may be clicked with your mouse to obtain a formatted printed copy of all of the position detail information displayed on your screen. If you select the Printer View button, a seperate browser window will pop-up apart from the displayed position management screen with a view of the position information specially formatted for printing. Once this pop-up window is displayed, use your web browsers normal print function (File | Print menu selections in most browsers) to send this output to your printer. This information may be retrieved in EPAWeb at any time using the Select Position function, so while you may find a printed copy for your files to be helpful, it is not necessary or required.
