Overview
EPAWeb Position Management and the employee actions portion of EPAWeb work in close conjunction with one another to assure that any use of primary non-faculty ranks is associated with an appropriately authorized EPA non-faculty position. When processing EPA employee actions, such as a new employment or job change action, EPAWeb requires that any primary EPA non-faculty rank have entered with it a position number associated with a currently active EPA non-faculty position in the Position Management System. If the department fails to enter a valid position number for a primary EPA non-faculty rank, the EPAWeb System will issue an error message and the employee action will not be able to be sucessfully submitted.
In addition to ensuring the entry of a valid EPA position number for any primary EPA non-faculty rank, EPAWeb also does additional error checking to assure that if an employee is assigned a research or instructional rank, that the position number entered along with this rank is approved in Position Management as Research or Instructional. Likewise, if an employee has a senior academic and administrative officer (SAAO) rank entered in an employee action, EPAWeb will confirm the associated position number is authorized for SAAO status in the Position Management System. Accordingly, departments planning new employment or job change actions for EPA employees should assure the associated EPA position has been appropriately processed and approved in the Position Management System before attempting submission of the employee action. Advance planning will assure that no delays are experienced in getting EPA non-faculty employees processed onto the University Payroll System through EPAWeb.
Entry of EPA Position Number in Employee Actions
On ALL EPAWeb employee action screens that include ranks, a Position # data entry field is present to the far right of each rank entry. This field will be available for data entry and a required field for any EPA non-faculty PRIMARY ranks.
A valid position number for a currently active EPA non-faculty position which has been appropriately authorized for the position to be occupied by an EPA non-faculty employee should be entered. If you do not know the correct position number, the magnifying glass icon to the immediate right of the position number field should be clicked with your mouse to display a pop-up list of all active non-faculty positions within your areas of responsibility. The correct position number can then be selected from this pop-up list. As a reminder, these position numbers are required only for PRIMARY non-faculty ranks and NOT for secondary non-faculty administrative ranks/titles nor faculty, student, or post-doctoral ranks.
Note: As part of the implementation of EPA Position Management in July, 2007, position numbers were automatically generated for all existing EPA non-faculty PRIMARY ranks for active EPA employees and an associated position record within the Position Management System was also automatically generated. Following this July, 2007 implementation, any new positions or position modifications must be created directly by departments using the EPAWeb Position Management System and the correct EPA position number must be maintained and updated for any PRIMARY EPA non-faculty ranks as maintained in the employee actions component of EPAWeb.
