The View Applicants screen provides a view of all the applicants that have been referred for a specific position. While the Office of Human Resources will see all applications submitted, the department will only see applications referred by HR Services. For more information on roles and routing of applications, click here.
The View Applicants screen can be accessed by selecting the corresponding requisition from the SPA RecruitmentWeb Home Page or Search Requisitions screens. For more information on how to search for a requisition, click here.
This screen shows applications specific to the requisition and will not show applications specific to any other requisition. If the same applicant appears under two different requisitions, that applicant has applied for both requisitions and must be considered separately for each requisition.
The View Applicants screen contains various distinct sections:
System Header
Selected Requisition Information
Please note users can access the job posting for this specific requisition by clicking on the Position ID number above.
Key Contact and Date Information
Applications Header
The function of these headers is as follows:
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This column allows users
to print applications. By checking the box in the header, the user is
indicating that all referred applications should be printed. To print
individual applications, the user should check the box beside a particular
applicant name. |
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This column provides the date each application was referred to the department by HR Services. |
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This column provides the name of each applicant (Last name, First Name) referred for consideration. The name serves as the link to the applicant’s application. |
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This column provides the date each applicant applied for consideration. |
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This column Indicates whether the applicant is an Internal or External candidate. Internal candidates are currently permanent SPA employees at UNC-Chapel Hill. External candidates are those who do not currently work as permanent SPA employees for the University. |
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This column indicates whether or not the applicant is to receive any type of priority, including Layoff priority, during the hiring process. |
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This column indicates whether an addendum has been received from the applicant. If one or two addendums are forwarded to the hiring department, a “1” or “1,2” will appear for that applicant. If the applicant’s application was previously marked as reviewed or printed, the “Review/Print by Dept” field will be reset to “No” until addendum is reviewed. Applicants may submit up to two addendums. |
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This column Indicates whether the department has officially reviewed (or printed) each referred application. This column must say “Yes” for each applicant before the Selection Document can be submitted for approval. |
The user may sort on any of these fields by clicking on the arrow next to
the field title.
List of Applications Referred for the Position
User may click on any of the applicants’ names to view the application.
For more details on what information is contained in an application, click
here.
Creates a print version of the items selected
for printing, such as applications, which can then be printed to by clicking
on the Print icon or by selecting “File – Print” in the
browser window.
Takes the user back to the previous page or
form they were viewing prior to the current screen.
Hiring
Managers and Interviewers with the proper authority will use this button to
access the Selection Document. The Selection Document can be updated as soon
as the first applicant is referred by HR Services. Department Coordinators
will access the Selection Document using the “Actions” menu bar.
Addendums submitted by an applicant will be displayed in the View Applicants
Screen under the “Addendum” column.
The first addendum an applicant submits will be displayed with the
number “1”, and the second will be displayed with the number “2”
(see Tim Carry below). Applicants may submit up to two addendums, both
of which must be submitted before
Addendums submitted by applicants whose applications were
previously referred by HR Services will be immediately viewable by both HR
Services and any departmental representatives with access to the position
in question. If the applicant was previously marked as reviewed
or printed (i.e. has a “Yes” in the Review/Print by Dept field),
this status will reset back to “No” until the addendum is marked
as reviewed or printed. For more information on reviewing applications, click
here.
Users will not be able to see addendums submitted by applicants
who have not yet been “Referred” for the position in question
by HR Services.